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eRecording

Image Description
PPDocs, Inc. has teamed up with leaders in the eRecording industry giving title companies and lenders the ability to electronically file real estate documents. Acting as an aggregator for the many counties accepting electronic document recording, we've eliminated the need to sign up with each vendor for every county that you want to record documents in. The process now only takes a couple of hours, instead of days or weeks. Your documents DO NOT have to be signed electronically to be recorded electronically. Simply scan and upload your signed documents to our eRecording system and submit them to the county for recording.

Our eRecording services make it easy for our users to file with the appropriate agency for follow-up and approval.


Breakdown

The Challenge


1. Recording legal documents quickly and easily.

2. Each county has their own system and signup process.

3. Courier Expenses


The Solution


1. Our electronic document recording system allows you to upload your documents to the county clerk and get them recorded the same day in most cases.

2. We act as the aggregator for these counties.

3. Scan and upload images without leaving your desk.



Advantage

  • Get your documents recorded in a few hours instead of a few days, in most cases.

  • You will still get back a stamped image of the document along with the county's recording information.

  • Anyone with a PPDocs login can use it at any time. (Must be a current PPDocs client.)

Recording is the act of entering deeds, mortgages, easements, and other written instruments that affect title to real property into the public record. The purpose of recording is to give notice, to anyone who is interested, of the various interests that parties hold in a particular property. Recording determines the legal priority of instruments that affect title to a particular property.
"eRecording" is the same as traditional recording with one big difference. Instead of a person physically delivering or mailing the executed documents to the recording entity (County Clerk) and then waiting a long period of time before getting the recording information, the documents are delivered - with specific indexing data – electronically over the Internet. This allows the recording entity to assign the recording information in a timelier manner and return an image of the recorded documents with their recording information.
  • 1. After closing, the executed and notarized documents are scanned by either the title company or lender in PDF or TIFF format.

  • 2. Complete the required County indexing information via the eRecording portal on www.ppdocs.com.

  • 3. The scanned documents are uploaded to www.ppdocs.com via HTTP protocol.

  • 4. The indexing information and scanned documents are submitted to the appropriate County.

  • 5. County records the document and returns an electronically stamped copy in a few hours or less.


Counties accepting eRecordings for real estate transactions.

We are currently connected to over 600 counties across the country.

Please see our current list of counties


If you know of a county accepting eRecording for real estate transactions that is not on this list, please contact us and we will get them added.




Our eRecording Services at a Glance


1.Once the document is approved, it will be officially recorded, stamped with the official seal of approval, and returned back to the lender electronically. With our eRecording system, we act as the overseer between the lender and county to make the process quicker on both ends of the aisle.

2.E-records, by the way, are considered legally-binding documents just like a paper-recorded document. The majority of counties across the U.S now accept e-documents for submission and recordkeeping. This is made possible due to the passing of the Uniform Electronic Transactions Act (UETA).





What types of documents are eligible for eRecording?


The types of documents available for eRecording vary by county. Electronically recorded instruments have not been fully embraced by large lenders. It is recommended that you contact your investor to verify that they will accept electronically recorded instruments.



How much does "eRecording" cost?


You can E-Record your documents for the cost of the County's filing fees plus a $10 convenience fee. PPDocs, Inc. will bill you monthly for all filing fees and convenience charges for that month.





Stay Within Compliance

A slight deviation from stringent processing guidelines can result in an audit for the lending institution. Our team of legal experts and industry analysts are versed on the latest compliancy topics. This includes regulations at both the state and federal level.


Our staff will act as an extra set of eyes and review your documents to ensure all compliancy requirements are satisfied. We will act as your auditor before sending any e-records to the county for final approval. This eliminates downtime on your end from having to make logistical corrections.

Expedite Loan Documents

Our eRecording service is designed to drastically reduce the complex logistical work on the lender’s end. Through eRecording, lending institutions can eliminate the paper trail, expedite application processing, and virtually eliminate data input errors with our staff acting as a liaison. Call PPDocs today to simplify an inherently complex application process.

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